Female looking at desktop computer screen.

Electronic Transfer of Care (eTOC)

The Electronic Transfer of Care (eTOC) application promotes safe delivery of healthcare through enhanced clinical information sharing. It transfers medication orders between the electronic Record for Intensive Care (eRIC) and Cerner in hospital intensive care units and general wards.

Nurse looking at a computer monitor.

The Challenge

The move from the intensive care unit (ICU) to other wards is a critical point in a patient’s hospital stay. Ensuring continuity of a patient’s care when changing location is incredibly important. It is essential that their medication orders go with them.

Historically, this was a manual process reliant on clinicians physically transcribing details into different systems. A process which was both time-consuming and inefficient, taking doctors away from the bedside.

Nurse looking at a computer monitor.

The Plan

eHealth NSW’s task was to reduce medication errors by enhancing clinical information sharing through the digital transfer of medication orders from intensive care systems (electronic record of intensive care eRIC) to electronic medical record (eMR) systems across NSW Health. Effectively, it required building a technical bridge between our ICU’s and general wards.

Built in-house, the team combined agile methodology and human-centred design approaches to design and build the web-based application. Clinicians were involved extensively throughout the entire process to ensure the best user experience.

eTOC used standards-based interoperability deploying Fast Healthcare Interoperability Resources (FHIR) Application Programming Interfaces (APIs) and Ontoserver terminology systems to harness the power of automation to assist clinicians to easily transfer medication orders.

In other words, the smarts were in its medication order matching capabilities. eTOC uses incredibly complex technical functionality and data, which support the medication catalogues and prescribing processes built into each system, to match and transfer critical information between the two.

Doctors spend a lot of time transcribing medication orders when patients are discharged from intensive care. eTOC will streamline this, reducing the potential for medication errors, improve clinician experience transitioning patients between the eRIC and Cerner eMR and having a positive impact on patient flow.
Dr Nhi Nguyen, Department of Intensive Care, Nepean Hospital
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Nurse looking at the eTOC system on a computer monitor.

The Outcome

A first of its kind in Australia, the first patient to be discharged using eTOC was from Wyong Hospital ICU in February 2021. Since then, six more hospitals have come on board in Northern Sydney, Central Coast, Southern NSW and Murrumbidgee Local Health Districts. Further roll outs are planned throughout 2022.

Nurses looking at the eTOC system on a computer monitor.

The Benefits

The eTOC solution improves patient safety by reducing the chance of transcription errors. It also saves clinicians from manually switching between two clinical information systems, resulting in faster transfers for patients between intensive care units and general wards.

Clinicians report a better user experience – being able to view two sets of information at the same time ensures a safer, easier process.

Survey feedback has showed increased satisfaction across safety, time, ease and the overall medication order transfer process. Preliminary safety and quality audit results are also showing a reduction in transcription errors.

Key Stats
7
hospitals have eTOC live
19
more hospitals will go live by December 2022
4
LHDs are using eTOC
Reduced
transcript errors

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